Please click here to view Helena Housing Authority's Procurement Policy.

While HHA always advertises contract opportunities in the Helena Independent Record, we are in the process of both advertising and posting procurement documents online to be viewed by interested parties.

HHA-FY21-RFP-001: FEE ACCOUNTING SERVICES

Update (9/23/20): The deadline for responses to this RFP has passed. Responses received by the deadline are currently under review.

Please click here to download a PDF file of the complete RFP packet for Fee Accounting Services.

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Request for Proposals

Notice is hereby given that the Helena Housing Authority (HHA) is currently accepting responses to HHA-FY21-RFP-001 for the procurement of Fee Accounting Services for all of HHA’s programs including 366 Public Housing units and related Capital Fund Programs (CFP), 386 Local Housing Choice vouchers including 5 Veteran Affairs Supportive Housing (VASH) vouchers, ~40 Permanent Supportive Housing (PSH) vouchers, 225 State Housing Choice Vouchers, and 35 State Mod Rehab vouchers, 47 tax credit units, all other grant programs as awarded, and several other business activities), along with any future development projects. Duly qualified firms or individuals responding to this RFP must have a minimum of five (5) years in the business of providing Fee Accounting Services for Public Housing Authorities (PHAs) and other similar quasi-governmental or non-profit housing entities.

The intended term of the contract will be for a two-year period with options to renew to a maximum of five years, beginning October 1, 2020. An initial two-year term will cover fiscal years (July 1st - June 30th) 2021 and 2022. All services must be provided in accordance with Generally Accepted Accounting Principles (GAAP), SAS 112, GASB 68, and the reporting provisions of applicable existing rules, orders, directives, and regulations promulgated by the United States Department of Housing and Urban Development (HUD), provided that such compliance is in the best interest of the Authority and is required by law.

Responses to this RFP (to include one (1) original and two (2) copies) may be mailed or hand-delivered to: Helena Housing Authority, ATTN: Michael M. O’Neil, 812 Abbey St., Helena, MT 59601.

An individual/firm may email HHA’s Executive Director Michael M. O’Neil at
moneil@hhamt.org to ask any questions. Questions regarding this solicitation must be received in writing via email by 5:00 PM on Tuesday, September 8, 2020. Responses to questions and/or clarifications regarding this RFP are listed below and will continue to be updated to ensure any new information is accessible to all potential respondents in advance of the submittal deadline. Successful award of a two-year contract may include options for contract extensions up to a total of five (5) years.

RESPONSES TO QUESTIONS AND/OR CLARIFICATIONS:

1. Can the proposal be emailed as well?

All final HHA-FY21-RFP-001: Fee Accounting Services proposals (1 original printed copy & 2 printed copies) must be received by mail, or otherwise delivered to our offices. Final Proposals can not be emailed.

2. Will the award be provided to only one firm or would the award be given to multiple firms and work issued by Task Order?

The award will be made to one firm.

3. Is this a new service for the HHA or are similar or same services currently being completed by a contractor?

The Fee Accounting Services under this RFP are for services that are the same or similar to services being completed by a current contractor fee accounting firm. The current RFP is re-procuring these fee accounting services due to the 5-year HUD re-procurement timeline being reached with our current fee accountant contract.

4. If a contractor, how long has contractor been providing services to HHA? (Please provide total years of service to HHA.)

Our current fee accounting firm has been a long-standing HHA contractor - they have provided fee accounting services to HHA for an estimated 20 years or longer.

5. What accounting and operational software does the PHA use?

Helena Housing Authority uses YARDI Voyager 7. We also utilize PenSoft payroll accounting software.