HHA-FY26-RFP-003: Fee Accounting Services
(Please click the link above to review the full RFP)
(Please click here to view Questions that were submitted & HHA's Responses)
Notice is hereby given that the Helena Housing Authority (HHA) is currently accepting responses to HHA-FY26-RFP-003 for the procurement of Fee Accounting Services for all of HHA’s programs including 366 Public Housing units and related Capital Fund Programs (CFP), 396 Local Housing Choice vouchers, including 5 Veteran Affairs Supportive Housing (VASH) vouchers, 36 Permanent Supportive Housing (PSH) vouchers, 225+ State Housing Choice and VASH vouchers, 47 tax credit units, all other grant programs as awarded and several other business activities, along with any future development projects or conversions. Duly qualified firms or individuals responding to this RFP must have a minimum of five (5) years in the business of providing Fee Accounting Services for Public Housing Authorities (PHAs) and other similar quasi-governmental or non-profit housing entities.
The intended term of the contract will be for a two-year period with options to renew to a maximum of five (5) years, beginning January 1, 2026. An initial two-year term will cover fiscal years (July 1st - June 30th) 2026 and 2027. All services must be provided in accordance with Generally Accepted Accounting Principles (GAAP), SAS 112, GASB 68, 87, 96 & 101 and the reporting provisions of all applicable existing rules, orders, directives, and regulations promulgated by the United States Department of Housing and Urban Development (HUD), provided that such compliance is in the best interest of the Authority and is required by law.
Responses to this RFP must be submitted electronically (via secure email link, on-line portal, Shared PDF, Dropbox, or similar) to moneil@hhamt.org with the subject line: “Response to HHA-FY26-RFP-003: Fee Accounting Services” and must be received no later than 4:30 PM Mountain Time on Monday, December 8, 2025. Complete RFP packets are available for download from the ‘Procurement & Contract Opportunities’ page of HHA’s website (hhamt.org/procurement-contract-opportunities). Offerors are responsible for confirming receipt of electronic submittals.
An individual/firm may email HHA’s Executive Director Michael M. O’Neil at moneil@hhamt.org to ask any questions. Questions regarding this solicitation must be received in writing via email by 5:00 PM on Monday, December 1, 2025. Any responses to questions and/or clarifications will be added to the ‘Procurement & Contract Opportunities’ page of HHA’s website to ensure any updates or new information is accessible to all potential Offerors in advance of the submittal deadline.